NetSuite Accounts Payable

Vendor Records

Maintain detailed records on all suppliers, including contacts, mailing addresses, banking information, purchase orders, past payments and credit memos. Easily compare invoices received to vendor details to ensure accuracy, avoid late payments and reduce the risk of fraud.

Purchase Orders

Easily create and track purchase requests, automatically submit them to the appropriate managers for review and convert to purchase orders upon approval. Match vendor bills to POs and receiving documents to avoid overpayments or duplicate payments and reduce the risk of invoice fraud.

Invoice Management

NetSuite AP Automation provides a fast and secure way to process invoices and make payments. Simply drag and drop digital invoices into NetSuite. Invoices are scanned, and relevant details are converted into digital text and entered within NetSuite. Take advantage of embedded banking services provided by HSBC to pay bills directly through NetSuite.

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Payments

Schedule payments via cash, check, credit card or electronic transfer based on invoice due dates or apply custom rules to capture early-payment discounts. Automatically schedule and approve recurring invoices, such as utilities or subscriptions, that fall within predefined thresholds. Easily track and apply vendor credits to outstanding invoices.

Reporting

Standard AP reports, custom reporting segments and saved searches allow detailed analysis by expense category, department, location and virtually any other relevant criteria. Track payments by date, status and vendor. Record prepaid expenses, sales taxes and contractor payments for 1099s and other tax forms.